Registration
The entrance of registration form (Click Here to Register !!) is at the bottom of this page.
Please note the following important matters for the registration.
Registration Fees
| Registration form(s) and fees received by February 1, 2008 | Registration form(s) and fees received after February 1, 2008 | |
|---|---|---|
| Participants | 58,000 Yen | 68,000 Yen |
| Spouse's program | 15,000 yen | |
The registration fee for participants covers:
- participation in all sessions during the conference
- CD of conference proceedings and conference bag, name badge etc.
- coffee and lunch during the conference
- Get together Party on Sunday evening
- Welcome reception on Monday evening
The registration fee for spouses (or other accompanying guest(s)) covers:
- the opening session on Monday
- Get Together Party on Sunday evening
- Welcome reception on Monday evening
- coffee and lunch during the conference
- closing session on Thursday
Please note that the spousesf program does not include the scientific program
(e.g. lectures).
Participants and their spouses or accompanying guest(s)
Persons are kindly requested to fill out the registration from online (prefered method of registration) or to fill out the enclosed registration form. Please use only one form per registrant. All registration forms should be accompanied by full payment. Please make the payment by credit card or bank transfer.
The registration is valid only when the registration form and payment are received by Conference Secretariat. Participants will receive confirmation of registration and payment. The confirmation letter should be shown at the registration desk upon arrival. Upon registration, participants will receive full documentation for the conference and a name badge, which must be worn throughout the conference.
Registration methods
- Internet : Please enter through the Click Here to Register !! at the bottom
of this page. (preferred method) - Fax : Please send the enclosed registration form by fax.
The fax number to Toptour is +81-985-29-3010 - Airmail : Please send the enclosed registration form by airmail.
The registration form should be sent to Toptour.Co.
(see below for contact information)
The paper registration form should be mailed or faxed to Toptour. If you would like to use wire transfer to pay the fee(s), please send the copying by an e-mail or fax:
- Attn
- : Junya Kato, Toptour.co.
- Address
- : 3-1-47-4 Tachibanadorihigashi, Miyazaki City, Miyazaki Pref., 880-0805 JAPAN
- Phone
- : +81-985-25-6111
- Fax
- : +81-985-29-3010
- : wcte2008@toptour.co.jp
- Internet
- : http://www.toptour.co.jp
Registration desk
Participants should register onsite in order to receive the conference materials.
The registration desk at the conference hotel will be open at the following times:
| dates | times |
|---|---|
| Sunday, June 1 | 12:30-20:00 |
| Monday, June 2 | 8:30-20:30 |
| Tuesday, June 3 | 8:00-19:00 |
| Wednesday, June 4 | 8:00-21:00 |
| Thursday, June 5 | 8:00-13:30 |
Accommodation in Miyazaki
Miyazaki will be very crowded during the conference days. The organizing committee has hired a local travel agency to handle all accomodations. They have block reserved several hotels but room availability during the conference is limited so please contact them soon to make your reservations. Toptour is accepting reservations Online only.
You can book a hotel using online registration form (Please enter through the Click Here to Register !! at the bottom of this page).
Payments
All payments should be made in yen in advance at the same time as registration. Joint remittances have to be accompanied by a name list and payment detail for each person. The registration fee and the payments for the excursions and tours should be made in advance by credit card or bank transfer.
1. Credit card
VISA, MasterCard, American Express, JCB, Dinners, UC are accepted. Other credit cards are not accepted. You can use a credit card only by online registration.
Please make sure that your card is valid!
2. Bank transfer
- Account holder
- : Toptour Corporation Miyazaki Branch
- Address
- : 3-1-47-4 Tachibanadorihigashi, Miyazaki City, Miyazaki Pref., JAPAN
- Bank
- : THE MIYAZAKI BANK, LTD
- Branch
- : HEAD OFFICE
- Account number
- : 1158139
- SWIFT Code
- : MIYA JPJT
Please note that participants should pay all bank charges. A duplicate or photocopy of the bank transfer order should be sent along with the registration form. The name and address of the participant as well as other details of the payment should be clearly indicated. Please note that no personal cheques or traveller's cheques can be accepted!
Confirmation
When the submission of the completed registration form and remittance of the appropriate fees are received, delegates will receive a confirmation letter about one month before the conference. The confirmation letter should be presented at the registration desk at the conference venue.
Cancellation of registraton
Notification of cancellation must be made in writing and should be addressed to : Toptour.Co. Fax : +81-985-29-3010
Payments regarding registration fees and conference banquet fee will be refunded as follows:
| Cancellation by February 28, 2008 | Cancellation after February 28, 2008 | |
|---|---|---|
| Registration fee | full refund less a 6,500 Yen processing fee |
no refund |
| Conference banquet fee | full refund less a 2,000 Yen processing fee |
no refund |
| Pre-conference tour Post-conference tour |
no refund | no refund |
Refunds will be processed after the conference. Refunds will not be granted for late arrival, unused services, unattended events or early departure from the conference. The organizers encourage the participants to take out travel insurance, which will also cover costs related to possible cancellation of a conference trip due to illness or other unforeseen reasons.